Run your whole managed book on one platform
STEMHQ gives UK letting agents everything to manage landlords end to end: onboarding, rent and arrears, compliance, and possession. Win landlords by showing them their income is protected.
How agents use STEMHQ
A single workflow from taking on a landlord to recovering possession, with nothing falling through the cracks.
Onboard your managed book
Add each landlord client and their properties in minutes. Import your portfolio, assign it to the right branch, and give every landlord their own login. No spreadsheets, no rekeying.
Agencies onboarding landlords through spreadsheets and email typically lose data in the handover, and landlords get no visibility into their own portfolio until something goes wrong.
Track rent and arrears in real time
Every tenancy shows a live arrears position and a colour-coded risk status. The dashboard surfaces who to chase first, so nothing slips through in a busy week.
Across a large managed book, arrears on one tenancy can go unnoticed for weeks if staff are relying on memory or a shared spreadsheet, and by the time it’s noticed the debt is harder to recover.
Stay compliant automatically
Gas, EICR, EPC, fire and other certificates are tracked with expiry reminders. RRA statutory documents and deadlines are built in, so every tenancy stays audit-ready.
An agency managing certificates manually across dozens of landlord clients has more surface area for one to be missed, and the liability for an expired Gas Safety certificate doesn’t stop at the landlord: agencies can be named too.
Escalate to possession when needed
When arrears cross the legal threshold, STEMHQ builds the Section 8 notice and Form 3A court evidence pack, then hands a secure case file to your solicitor. Fully documented, end to end.
An incomplete or late court pack doesn’t just cost the landlord money in lost rent: it reflects on the agency’s competence to the client and can jeopardise the relationship.
Everything your agency needs
Built for UK letting and estate agents, with the compliance and court-readiness the job actually demands.
Run every office from one account. Staff see only their branch; owners see everything.
Give each landlord a read-only, white-labelled view of their portfolio and compliance health. They see you protecting their income.
One screen for every landlord, every tenancy, every certificate. Sort by risk and act before small arrears become court cases.
Hand a secure, complete case pack to your solicitor in one click. Every notice, ledger, and document in one audit-logged file.
Form 3A packs and rent statements are generated to the prescribed format. A SHA-256 immutable audit ledger is coming soon.
Section 21 abolition, periodic tenancy rules, and statutory information sheets are handled for you, so your whole book stays legal.
Plans that grow with your agency
Flat monthly pricing per agency. No per-property fees, no price cliffs. Pick the plan that fits your book.
For independent agencies bringing their managed book onto one platform for the first time.
For multi-branch agencies standardising compliance and court-readiness across every office.
For large agencies and networks that need custom onboarding, integrations, and support.
Every plan includes RRA compliance, unlimited staff logins, and no setup fee. Upgrade or downgrade any time.
Ready to protect your landlords’ income?
Start free today. The free plan covers up to 3 active rental agreements, unlimited properties, with no time limit.